Vessel provisioning software

AI vessel provisioning software for ship suppliers

Maritime provisioning is a race against the sailing: a flood of provisions and stores requests, every line priced against a catalogue, a quote due before the vessel leaves. Tidal reads the RFQ, matches it to your own catalogue, handles the units and pack sizes, and returns a margin-protected quote in under 30 minutes.

★ 5.0 on Clutch, 10 reviews Live in about 1 week Quote in under 30 minutes Catalogue matching 90%+ first pass

Vessel provisioning software turns a ship’s provisions and stores request into a priced, deliverable quote: it reads the requisition, matches every line to a catalogue item and item code, normalises units and pack sizes, applies your margins, and produces the quote. Tidal does this AI-first and returns a margin-protected quote in under 30 minutes.

✓Quotes returned in under 30 minutes, versus up to two days by hand
✓item-code matching to your own catalogue at over 90% first pass
✓Normalises kg vs lb, cases vs pieces, and flags brand substitutions automatically
✓Live in about one week

Built for the mess of a real provisions RFQ

A provisions order is rarely clean. One line says "Navel oranges, thin skin, 12 x 300g", the next "shrimp 16/20, 40 kg", another just "corned beef, Argentina". Units jump between kg and lb, cases and pieces; brands are called out on some lines and vague on others. Tidal reads each line, normalises the, matches it to your catalogue item and or code, and flags the lines that need a human, so your team reviews exceptions instead of retyping the whole order.

Provisions, stores and spares in one quote

Most vessels order provisions, deck and engine stores and the occasional spare on the same request. Tidal handles the whole basket: fresh, frozen, dry and bonded stores for the galley, plus stores and spares against your own catalogue. Every line is costed from your latest supplier price, marked up against your margin floor, and returned as a single quote your team approves, with the thin-margin and non-catalogue lines flagged before it goes out.

Provisions and stores being loaded to a vessel at a container port — From a raw provisions RFQ to a coded, margin-checked quote, before the vessel sails.

From provisioning RFQ to margin-checked quote in 30 minutes

Tidal connects to your Outlook or Gmail inbox and reads provisioning RFQs the moment they land, whether they arrive as an email, a PDF, a spreadsheet or a ShipServ or ProcureShip export. It returns a margin-protected quote in under 30 minutes, then carries the order through purchase orders and invoice reconciliation. See it live on the interactive intake demo. Tidal goes live in about a week.

See a live RFQ become a quote

Book a demo

See Tidal quote your provisioning RFQs in 30 minutes

Leave your work email and the port or company you supply. We will set up a live demo on your own RFQs, no slideware. Live in about a week.

✓ Quotes back in under 30 minutes
✓ Your own catalogue matching at over 90% first pass
✓ No spam, a reply within one business day

Frequently asked questions

What is vessel provisioning software?

Vessel provisioning software turns a ship provisions and stores request into a priced, deliverable quote. It reads the requisition, matches each line to a catalogue item and item code, normalises units and pack sizes, applies margins and produces a quote. Tidal returns catalogue-matched, margin-protected quotes in under 30 minutes.

How does Tidal handle units, pack sizes and substitutions in a provisions RFQ?

Provisions RFQs are messy: kg vs lb, cases vs pieces, brand call-outs and vague descriptions. Tidal reads each line, normalises the unit and pack size, matches it to your catalogue item and flags where a substitution or a size estimate is needed, so your team reviews the exceptions instead of retyping the whole order.

Is maritime provisioning the same as ship chandling?

Provisioning is the food-and-catering part of ship supply: fresh, frozen, dry and bonded stores for the crew. Ship chandling is the broader trade that also covers deck and engine stores and spares. Tidal serves both, but its provisioning workflow is tuned for the high line-counts and unit complexity of provisions orders.

How much does vessel provisioning software cost, and how fast is go-live?

Pricing is scoped to your volume and the modules you need, so contact us for a quote.