Tidal module · for suppliers who run an ERP

Invoice Capture: supplier invoices from a photo to your ERP

Staff photograph a supplier invoice and send it on WhatsApp or Telegram. Tidal reads every line, checks the arithmetic, catches repeats, and once a person approves, puts it into your ERP’s payables.

Try it on your documents See how it works

Sold on its own. Works with the ERP you already run.

A paper supplier invoice above the line items Tidal read from it — A supplier invoice as received, and what Tidal read from it. Supplier details and prices are blurred.

The short answer: Invoice Capture replaces typing supplier invoices into your ERP. An invoice arrives as a photo or PDF, Tidal reads the supplier, invoice number, date and every line, checks that the lines and totals add up and that the invoice has not been entered before, and shows it beside the original for one approval. The approved invoice lands in your ERP’s payables.

Today supplier invoices arrive as paper, photos and PDFs. Someone keys each one into the ERP: supplier, invoice number, every line, VAT and totals. It is slow, typing errors slip through, and the same invoice can be entered twice.

How it works

What Invoice Capture does, step by step

Screenshots are from the live system at our Trinidad customer. Supplier names and prices are blurred.

Send a photo

Staff photograph the invoice and send it to your company’s WhatsApp or Telegram number. A long invoice can be several photos: they are put in order and joined into one document.

A PDF or a browser upload works too.

Upload screen for a supplier invoice as a PDF or several photos — Upload in the browser: one invoice as a PDF, or several photos of its pages.

AI reads every line

Supplier, invoice number and date, and each item with quantity, unit, pack size, unit price and VAT, plus the totals and currency.

Checked before a person sees it

Each line must add up.
The totals must match what is printed on the page.
An invoice already entered is caught as a repeat.
Credit notes are recognised.
Any figure the AI had to work out is marked for a person to confirm.

Check confirming the invoice lines add up to the grand total — The totals check: lines add up and match the grand total.

One screen to approve

The invoice image sits beside what was read. A person corrects anything that needs it and approves. Nothing posts without that approval.

Straight into your ERP

The approved invoice lands in your ERP’s payables, and its stock receipt if you want it, with your supplier, item and tax codes. It goes through your ERP’s API or an import file in its own layout.

Checks

What gets checked automatically

These run on every invoice before anyone opens it, so the reviewer only looks at what needs a decision.

Check	What it catches
Line arithmetic	Quantity times unit price that does not match the line total
Totals	Lines, VAT and grand total that do not match what is printed on the invoice
Repeat invoice	The same supplier invoice sent or entered twice
Credit notes	A credit note read as a credit, not as a new bill
Worked out figures	Any value the AI calculated rather than read, marked for a person to confirm

ERP fit

How Invoice Capture fits your ERP

Your team keeps working in the ERP it knows. Tidal does the work that comes before it.

	Invoice Capture
Comes in	Photos and PDFs of supplier invoices, by WhatsApp, Telegram or upload
Goes out	The approved invoice, as a purchase invoice
How it gets there	Your ERP’s API, or an import file in its layout
Stays in your ERP	Payables, payments and accounts
We need from you	Your supplier list, and item, account and tax codes

Why Tidal

Built so nothing goes out wrong

A person approves before an invoice posts. Nothing reaches payables on its own.
Missing is flagged, not guessed. An unreadable price or quantity stops for a person.
Every figure traces back. Each invoice in your ERP links to its original image.
Real supplier units. Cases, packs, kilos and pieces are read line by line.
In daily use, not a prototype. Invoice Capture runs every day at a marine supplier in Trinidad.

How we start

From first call to live, on your own documents

A 30 minute callYour ERP, how supplier invoices reach you today, and your monthly volume.
A trial on your own invoicesSend us a batch of recent supplier invoices. We show you what Tidal read beside what your team entered.
Set upWe connect your WhatsApp or Telegram number, load your supplier and tax codes, and connect your ERP.
Side by side, then switchRun Invoice Capture next to your current process until you trust the results, then switch over.

Pairs well with Quote Desk. Every invoice you confirm updates your latest supplier costs in the catalogue, so the quotes Quote Desk prices stay current.

See Quote Desk →

FAQ

Invoice Capture, answered

What is Tidal Invoice Capture?

Invoice Capture is a Tidal module that replaces typing supplier invoices into your ERP. Invoices arrive as photos or PDFs, Tidal reads every line, runs checks on the arithmetic, totals and repeats, and after a person approves, posts the purchase invoice to your ERP payables.

How do staff send invoices?

They photograph the invoice and send it to your company’s WhatsApp or Telegram number. A multi page invoice can be several photos, which are put in order and joined into one document. PDFs and browser uploads work too.

Does anything post to my ERP automatically?

No. A person reviews each invoice on one screen, with the original image beside what was read, and approves it. Nothing posts without that approval.

How are duplicate invoices caught?

Every invoice is checked against those already entered. If the same supplier invoice comes in again, it is caught as a repeat before anyone approves it.

Which ERPs does it connect to?

Invoice Capture connects through your ERP’s API where it has one, or produces an import file in the layout your ERP already accepts, with your supplier, item and tax codes. We confirm the route for your system on the first call. See supported ERPs.

Can I buy Invoice Capture without Quote Desk?

Yes. Each module is sold on its own. If you also use Quote Desk, confirmed invoices keep its catalogue costs current.

How do we get started?

Book a 30 minute call. Then send us a batch of recent supplier invoices and we show you what Tidal read beside what your team entered, before you commit to anything.

Stop typing supplier invoices

Send us a batch of recent supplier invoices and we will show you what Invoice Capture reads, beside what your team entered.

Book a 30 minute call

Keep researching

Free trial on your documents

Send us a few invoices, see them read

Leave your work email and company. We will reply within one business day to arrange a short call and a trial on your own supplier invoices.

✓ A trial on your own invoices before you commit
✓ Works with the ERP you already run
✓ No spam, a reply within one business day